How to Set Up a Virtual Event
Virtual events can be planned using a range of different technologies, from web cameras to live
streaming services. Regardless of the platform you choose, you should ensure that your virtual
event is as easy to set up and manage as possible. A simple online invitation can be sent to
attendees, who can then RSVP and participate in the event. Once you have the RSVPs, you can
actually host the event! For more information Virtual product launch, read on: How to Set Up a Virtual Event
First of all, make sure that the majority of your audience is tech-savvy. Not all audiences are
technically-savvy, and you should consider this when planning your virtual event. Choosing the
right platform is essential to avoid technical difficulties and maximizing the value of the event.

Once you have chosen the platform, it is time to talk to several vendors and scale up the
production value. For example, a virtual class may be more affordable than a high-end
conference.
Whether your event requires a live video or a webinar, you should use your email list to promote
it. This is a warm audience since they have already shown an interest in your business. Be sure
to send an initial email and follow-up emails as the event approaches. Also, be sure to include a
sign-up capture form on your event page to increase your chances of receiving referrals.
Creating a virtual event that’s both low-cost and high-quality can be a great way to build your
business.
Another way to promote your virtual event is through your email list. Your email list is an
audience that has already expressed interest in your business. It’s the ideal warm audience for
your event. To start off, send out a general announcement and follow-up emails as the date
nears. Be sure to include a signup form on the event page to ensure that attendees are
subscribed to your mailing list. Once your email list has grown, you can then send updates and
referral opportunities.

Before starting a virtual event, make sure the entire team is on board. Having buy-in from all
those involved is essential. You should make your audience feel comfortable and welcome. For
best results, provide access codes and a schedule. The more people you invite, the better. The
more participants you have, the more likely they will attend. The best virtual event will also have
many participants and be viewed by a large number of people.
When selecting the virtual event platform, choose one that is compatible with your audience. If
your event involves multiple simultaneous activities, choose a platform that supports
simultaneous activities. Then, choose a platform that supports a variety of different devices. It’s
also important to find a reliable service that has a fast turnaround and excellent customer
support. You’ll want to consider hiring a moderator for your virtual event to ensure that the
experience is smooth and seamless.